How it works
Add your credentials. Get the right alerts. Renew without scrambling.
Larch is a credential tracker, not another EHR. The product is the calendar, the alerts, and the encrypted document vault — built so adding a credential takes about as long as writing it down would, and so you never have to do it again.
The three steps
From spreadsheet chaos to one calendar.
Step 1
Add your credentials
License number, state, expiration date, and (optionally) a copy of the certificate uploaded to your vault.
- Eight states means eight rows. Each one has its own clock.
- Federal DEA, state CSR/CDS, board certifications, CE/CME — all the same form, all in the same dashboard.
- About 30 seconds per credential. Multi-state APRNs typically finish in 5–10 minutes.
Step 2
Get the right alerts
Email and push notifications at 90, 60, 30, 14, and 7 days before each expiration.
- Each clock runs separately — no blended deadlines, no surprises.
- Subject lines escalate. The 7-day reminder is impossible to miss.
- Snooze, mark as renewed, or update the expiration date in one click.
Step 3
Renew without scrambling
On renewal day, everything you need is already in one place: the credential, the document, the deadline.
- License PDFs, board cert letters, DEA receipts, CME transcripts — all attached to the credential they document.
- Renew through the state board with every supporting document already in your vault.
- Mark as renewed, update the new expiration date, the calendar resets.
Why this works
The whole product is the calendar.
Independent clinicians lose licenses to the same thing every time: a renewal portal nobody logged into, on a date nobody had on their calendar. Larch’s job is to put that date on a calendar that won’t fail you, with the document you need already attached. Everything else — the multi-state cockpit, the CME-by-state mapping, the board-cert recert windows — is the same calendar at a different zoom level.
The product is free forever because we make money on the partner referrals you actually want (banking, malpractice, EHR, payroll), not on the tracker you need.
Read our conflicts of interestCommon questions
What clinicians ask first.
- How long does setup actually take?
- About 30 seconds per credential. Eight states, a federal DEA, three state CSRs, and a board cert is roughly 7 minutes — the time it takes to make coffee. You can upload the supporting PDFs in the same flow or come back to them when you have time.
- Do I have to upload documents to use Larch?
- No. Documents are optional. The minimum a credential needs is a label, a state, and an expiration date. Most clinicians upload the PDF the same day because losing it costs more than scanning it does — but Larch tracks the renewal even if the vault is empty.
- What does an alert actually look like?
- Email and (if you opt in) push notification. Each alert names the credential, the state, and the days remaining, with a link to your renewal entry on Larch. At 14 and 7 days the subject lines escalate so they don't disappear into your inbox.
- What happens if I don't renew in time?
- Larch can't renew for you — the state board, DEA, or certifying body controls that. What Larch can do is keep you from being surprised. The alert ladder (90/60/30/14/7) plus the documents in the vault means renewal day means filling out the form, not hunting for the certificate.
Add your first credential. The calendar takes care of itself.
About 30 seconds. Multi-state from day one. Free forever, no credit card.