Legal

Terms of Service

Effective April 16, 2026

These terms govern your use of Larch. By signing in, you agree to them. If you do not agree, do not use the service.

Use of the service

Larch is a credential tracker. It records the licenses, DEA registrations, board certifications, and CE/CME credits you tell it about, and reminds you when they expire. It is not a substitute for legal advice, board guidance, or clinical judgment. State renewal rules change, and while we work to keep our requirement data current, every clinician is ultimately responsible for meeting the rules of their own licensure. Treat our reminders as a backup, not the source of truth.

Account responsibilities

You are responsible for every action taken under your account. Keep your password private, use a unique one, and tell us immediately if you suspect unauthorized access. Accounts are single-clinician and may not be shared, resold, or transferred. The accuracy of the data in your account is on you — we verify NPI numbers against the public registry, but everything else (license expiration dates, CE credits, document uploads) is whatever you enter or upload.

Acceptable use

Do not enter patient information into Larch — this is a credential tracker, not a chart system. Do not probe, scan, or stress-test the service. Do not use it to transmit malware, solicit illegal activity, or harass other users. Automated scraping is prohibited; if you need a programmatic export, ask and we’ll give you a CSV or, eventually, an API key.

Pricing and how we make money

Larch is free to clinicians. There is no trial, no per-state upcharge, and no “pro” tier behind the renewal alerts or the document vault. We make money when a clinician chooses to buy something we recommend — CME bundles, malpractice coverage, license-application services — and the partner pays us a referral fee. Recommendations are clearly labeled, and the partner pays us the same amount whether you click or not, so we are never incented to nag. If we ever change this model (paid tiers, ads, anything), we will email account owners and give at least sixty days’ notice.

Intellectual property

Larch, the brand, and the software are owned by The Advanced Practice Network LLC. You retain ownership of the documents and records you upload. You grant us a limited license to host, render, and process that content solely for the purpose of delivering the service to you.

Limitation of liability

The service is provided “as is.” To the maximum extent permitted by law, The Advanced Practice Network LLC (dba Larch) and its personnel are not liable for indirect, incidental, special, consequential, or punitive damages, or for lost profits, revenues, data, or goodwill. Because Larch is offered free of charge to clinicians, our total aggregate liability in connection with the service is capped at one hundred US dollars. Nothing in these terms limits liability that cannot be limited under applicable law.

Indemnification

You agree to defend, indemnify, and hold harmless Larch from any claim arising out of your use of the service in breach of these terms, your violation of applicable law, or the content you upload.

Governing law

These terms are governed by the laws of the Commonwealth of Kentucky, without regard to its conflict-of-laws principles. Disputes will be resolved in the state or federal courts located in Jefferson County, Kentucky, and you consent to that jurisdiction.

Changes

We may update these terms as the product evolves. Material changes will be announced by email to account owners at least fifteen days before they take effect. Continued use of the service after the effective date constitutes acceptance.

Questions? Write to legal@larchhealth.com.